Stock Transport Order

 Stock Transfer Using Stock Transport Order 

Use

A number of procedures are available to enable you to transfer materials from one plant to another:

• Stock Transfer Between Plants in One Step
• Stock Transfer Between Plants in Two Steps
• Stock Transport Order Without Delivery
• Stock Transport Order with Delivery via Shipping
• Stock Transport Order with Delivery and Billing Document/Invoice

Features

Advantages of the Stock Transport Order

The transfer of stock using a stock transport order has the following advantages over the transfer of stock without a stock transport order:

• A goods receipt can be planned in the receiving plant.
• You can enter a vendor (transport vendor) in the stock transport order.
• Delivery costs can be entered in the stock transport order.
• The stock transfer order is part of MRP: Purchase requisitions that were created in MRP can be converted into stock transport orders.
• The goods issue can be entered using a delivery via Shipping (LE-SHP).
• The goods receipt can be posted directly to consumption.
• The entire process can be monitored via the purchase order history.

Characteristics of the Various Stock Transfer Procedures

The following table lists the characteristics of the individual procedures used for stock transfer.

	Plant to plant 1 step	Plant to plant 2 steps	St. trnsp. ord. w/o SD	St. trnsp. ord. with SD	St. trnsp. ord. with billing
Order type MM-PUR	-	-	UB	UB	NB
Movement type MM-IM	Transfer postg. using 301	GI: 303 GR: 305	GI: 351 GR: 101	GI: 641 GR: 101	GI: 643 GR: 101
Delivery type SD	-	-	-	NL	NLCC
Billing type SD	-	-	-	-	IV
Doc. type MM-IV	-	-	-	-	RE
Price	Valuation price	Valuation price	Valuation price	Valuation price	Pricing in SD and MM
Planning via...	Reservation	-	Purchase order	Purchase order	Purchase order
Stock after GI	-	Stock in transfer	Stock in Transit	Stock in Transit	(Stock in transit CC)
Delivery costs	-	-	yes	yes	yes
Cross-company-code via...	Company code clearing	Company code clearing	Company code clearing	Company code clearing	Revenue account; GR/IR clearing

You can find an overview of all the movement types in the Implementation Guide (IMG) for Inventory Management in the step Copy/Change Movement Types.

Activities

Goods Issue in Inventory Management or in Shipping

You can enter a goods issue for the stock transport order in either Inventory Management (MM-IM) or Shipping (LE-SHP). For goods issues in Shipping, a replenishment delivery is created (see also Posting Goods Issue in Shipping).

Prerequisites for Goods Issues in Shipping:

To process the goods issue via Shipping, the following prerequisites must be fulfilled (see also Goods Movements via Shipping):

• In Customizing for Purchasing, a delivery type must be assigned to the purchasing document type. If the document type does not have a delivery type, you can post the goods issue only in Inventory Management.
• The customer number of the receiving plant must also be maintained in Customizing for Purchasing.
• In the Customizing system of Sales & Distribution, the shipping point determination must be maintained.
• In the material master record, shipping data must be maintained.

If the document type contains a delivery type but another requirement is missing (for example, shipping data), you receive either a warning message or an error message (depending on the system configuration) when you try to enter the stock transport order.

If you receive a warning message, you can create the stock transport order, but you can post the goods issue for this item only in Inventory Management.

Stock Transfer Using the Stock Determination Function

If you want to withdraw material for stock transfers from various storage locations and stocks according to a particular strategy, the R/3 System can support you using Stock Determination.

 Stock Transfer Between Plants in One Step 

Use

This type of stock transfer can only be carried out in Inventory Management. Neither Shipping in the issuing plant nor Purchasing in the receiving plant is involved in the process.

Transferring stock in one step has the following characteristics:

• The stock transfer is entered as a transfer posting in Inventory Management.
• The transfer posting can be planned by creating a reservation.
• The quantity of the stock transferred is posted immediately from the unrestricted-use stock of the issuing plant to the unrestricted-use stock of the receiving plant
• The transfer posting is valuated at the valuation price of the material in the issuing plant.
• If the plants involved belong to different company codes, the transfer between plants is also a transfer between company codes. In this case, the system creates two accounting documents for the transfer posting. The stock posting is offset against a company code clearing account.

 Stock Transfer Between Plants in Two Steps 

Use

This type of stock transfer can only be carried out in Inventory Management. Neither Shipping in the issuing plant nor Purchasing in the receiving plant is involved in the process.

The stock transfer includes the following processes:

1. A goods issue in the issuing plant
2. A goods receipt in the receiving plant

Transferring stock in two steps has the following characteristics:

• The transfer posting cannot be planned by creating a reservation.
• The quantity posted from stock is first of all managed as stock in transfer in the receiving plant. Only once the goods receipt has been posted is the quantity posted to the unrestricted-use stock of the receiving plant.

This enables the quantity "on the road" to be monitored.

• The transfer posting is valuated at the valuation price of the material in the issuing plant.
• If the plants involved belong to different company codes, the transfer between plants is also a transfer between company codes. In this case, the system creates two accounting documents when the goods issue is posted. The stock posting is offset against a company code clearing account.

 Stock Transport Order Without Delivery 

Purpose

This type of stock transfer not only involves Inventory Management but Purchasing in the receiving plant. The goods issue posting in Inventory Management is carried out without the involvement of SD.

Characteristics of a Stock Transfer Order

• The quantity posted from stock is first of all managed as stock in transit of the receiving plant. Only once the goods receipt has been posted is the quantity posted to the unrestricted-use stock of the receiving plant.

This enables the quantity "on the road" to be monitored.

• Delivery costs can be entered in the stock transport order.
• The transfer posting is valuated at the valuation price of the material in the issuing plant.
• If the plants involved belong to different company codes, the transfer between plants is also a transfer between company codes. In this case, the system creates two accounting documents when the goods issue is posted. The stock posting is offset against a company code clearing account.

Process Flow

1. Creating a stock transport order in the receiving plant

Plant A would like to order materials from plant B. Plant A enters a stock transfer order. The stock transfer is used to plan the movement.

2. Posting a goods issue in the issuing plant

Plant B supplies the goods to plant A. Plant B enters the goods issue for the stock transfer order. The goods are then posted to the stock in transit of the receiving plant.

3. Posting a goods receipt in the receiving plant

Once the goods arrive in the receiving plant, the plant posts the goods receipt. The stock in transit is therefore reduced and the unrestricted-use stock increased.

The goods receipt is entered with reference to the purchase order.

 Stock Transport Order with Delivery via Shipping 

Purpose

The following components are involved in this type of stock transfer:

• Purchasing (MM-PUR) in entering the order
• Shipping (LE-SHP) in making the delivery from the issuing plant
• Inventory Management (MM-IM) at goods receipt in the receiving plant

Characteristics of a Stock Transfer Order

• The quantity posted from stock is first of all managed as stock in transit of the receiving plant. Only once the goods receipt has been posted is the quantity posted to the unrestricted-use stock of the receiving plant.

This enables the quantity "on the road" to be monitored.

• Delivery costs can be entered in the stock transport order.
• The transfer posting is valuated at the valuation price of the material in the issuing plant.
• If the plants involved belong to different company codes, the transfer between plants is also a transfer between company codes. In this case, the system creates two accounting documents when the goods issue is posted. The stock posting is offset against a company code clearing account.

Process Flow

1. Creating a stock transport order in the receiving plant

Plant A would like to order materials from plant B. Plant A enters a stock transfer order. The stock transfer is used to plan the movement.

2. Posting a delivery in the issuing plant

Plant B supplies the goods to plant A. Plant B enters a replenishment delivery in Shipping. The goods are then posted to the stock in transit of the receiving plant.

3. Posting a goods receipt in the receiving plant

Once the goods arrive in the receiving plant, the plant posts a goods receipt for the delivery. The stock in transit is therefore reduced and the unrestricted-use stock increased.

Stock Transport Order with Delivery and Billing Document/Invoice 

Purpose

With this type of stock transfer, the transfer posting is not valuated at the valuation price of the material in the issuing plant, but is defined in both the issuing and receiving plants using conditions.

Stock transfers that include deliveries and billing documents/invoices are only possible between plants belonging to different company codes.
If you want to carry out a cross-company-code stock transport order with delivery but without a billing document, you must set the Relevant for Billing (data element FKREL) indicator in Customizing of the item type to "blank" (Not relevant for billing).

The following applications are involved in this type of stock transfer:

• Purchasing (MM-PUR) in entering the order
• Shipping (LE-SHP) in making the delivery from the issuing plant
• Billing (SD-BIL) in creating the billing document for the delivery
• Inventory Management (MM-IM) at goods receipt in the receiving plant
• Invoice Verification (MM-IV) at invoice receipt in the receiving plant

Characteristics of a Stock Transfer Order

• The quantity posted from the stock of the issuing plant is managed neither in the issuing plant nor in the receiving plant. The quantity is first posted to the unrestricted-use stock of the receiving plant in the goods receipt posting. After the goods issue has been posted, the stock overview displays the quantity transferred as Stock in trans. CC. This stock is determined dynamically for stock balance display.
• With this transfer posting, price determination is carried out in both Purchasing and Sales & Distribution (SD).

• In Purchasing, the price of the material in question is determined in the usual manner (from the info record, for example).
• In SD, pricing is also carried out as normal during the billing process.

• The goods movements are valuated at the price determined in each case.
• Accounting documents are created for the following transactions:

• Goods issue
• Goods receipt
• Billing
• Invoice receipt

Stock Transport Order with Valuated and Non-Valuated Sales Order Stock

When entering goods issues for cross-company-code stock transport orders, you can work with both valuated and non-valuated sales order stock (E) using the one-step procedure (movement type 645) and the two-step procedure (movement type 643). In the MRP view of the material master record (MRP 4) you determine the stock from which material is to be withdrawn by selecting the Dependent requirements indicator for individual and collective requirements. There are three options:

• Indicator set to Blank (individual and collective requirements): Material is removed from sales order stock

• Indicator set to 1 (individual requirements only): Material is removed from sales order stock

• Indicator set to 2 (collective requirements only): Material is removed from unrestricted-use standard stock

Process Flow

1. Creating a stock transport order in the receiving plant

Purchasing also determines the price for the materials.

2. Posting a delivery in the issuing plant

The issuing plant enters a replenishment delivery in Sales and Distribution. Unlike a stock transfer without a billing document, no stock in transit is created.

3. Creating a billing document in the issuing plant

The issuing plant creates the billing document for the delivery. SD also determines the price for the delivery

4. Posting a goods receipt in the receiving plant

The receiving plant posts a goods receipt for the delivery. The goods are posted to unrestricted-use stock

5. Posting an invoice in the receiving plant

The invoice referring to the billing document is entered in the receiving plant.

See also:

Cross-Company Stock Transfer